Statement of Position:

 Primary responsibilities of the Accounting Transactions Manager include, but are not limited to:

• Management of the Company’s expense processing operations, contract underwriting billing, collections and related accounting activities with particular attention to internal controls and quality control.
• Primary point of contact with internal RMIC associates and external customers and vendors relating to expense payments, contract underwriting billing and collection matters.
• Staff development, coaching evaluation and training.

Primary Duties of the Position (90-95%)

Under the direction of the Financial Operations Manager the position will be responsible for the following duties:

• Manage the work effort of the Accounts Payable and Contract Underwriting (CU) Accounts Receivable staff, ensuring that workload and responsibilities are appropriately distributed and balanced.  Continually evaluate workloads and processes for efficiencies and to ensure the ability to respond quickly to changes so as to provide excellent customer service.
• Monitor the Accounts Payable department’s performance in processing payments in accordance with the Company’s Expense Reimbursement Policies and Procedures; Federal (1099 reporting) and State (sales & use tax) rules and regulations; and established internal control practices and procedures. Analyze and improve internal accounting control when considered appropriate. Measure and evaluate the performance of the department using metrics.
• Monitor the CU Accounts Receivable department’s performance in producing timely, accurate billings to the company’s contract underwriting customers.  Ensure that accurate billings are produced and delivered in a timely fashion.  Initiate appropriate actions to address problems with billed information, or to implement new billing arrangements.
• Monitor the aging of receivables, ensuring that the company’s collection policies and practices are followed and that adequate progress is being made toward the resolution of past due accounts.  Ensure that other RMIC departments are involved in the collection efforts in an as needed basis.
• Ensure compliance with control objectives as stated in RMIC’s Sarbanes-Oxley documentation.  Participate in testing of controls as required.
• Review the accounting for transactions, ensuring that the data is completely and accurately accounted for.  Ensure that detailed supporting information is sufficient to support balances recorded in the general ledger.  Such review will encompass cash collections and application, revenue recognition, expense recognition, accounts receivable/accounts payable reserving for bad debts and write-offs of uncollectible accounts.
• Serve as primary point of contact for internal and external customers, ensuring efforts be made to address reasonable customer requests and issues.  Take appropriate steps to address matters requiring corrective action.
• Ensure that the Accounts Payable and CU Accounts Receivable associates are trained and have the necessary tools to perform their assigned responsibilities.  Monitor performance measures relative to processing efficiency and quality.
• Maintain a policies, procedures and practices manual for the Accounts Payable and CU Accounts Receivable units.
• Coordinate associate work schedules, ensuring that the departments are adequately staffed at all times.  Monitor and track associate attendance.  Measure and evaluate associate performance.  Counsel associates as required.
• Prepare annual performance evaluations for each associate in the unit.  Make recommendations to the Financial Operations Manager regarding compensation adjustments, promotions, changes in responsibilities, etc.

Other Duties of the Position (5-10%)

• Work with Financial Services Technical Support to enhance processing efficiencies and take full advantage of system capabilities.
• Work with other areas of the company to meet customer needs.
• Participate in other projects, initiatives as requested by the Financial Operations Manager.

Job Requirements:

Education and Experience:

• Accounting degree preferred but not required.
• Prior experience managing or coordinating staffs larger than five associates. 
• Previous experience in accounts payable, billing and collections is preferred.
• Knowledge, Skills, and Training:
• Proficient with common PC based software (spreadsheets, word processing, E-mail etc.)
• Extensive understanding of and experience with automated financial accounting  and reporting systems.
• Personal Characteristics:
• Independent, proactive, and persistent - results oriented.
• Leader, motivator, and teacher.
• Sound judgment - will use good judgment in the interpretation and application of company policy and procedure. Will be firm in the application of policies requiring strict adherence and will be reasonable, applying good judgment, in the application of other policies and procedures.
• Detail oriented - will emphasize the completeness and accuracy of work.
• Highly efficient, organized and disciplined - deadline oriented. Able to set priorities and manage multiple responsibilities.
• Effective communicator - good written and oral communication skills.
• Maintain confidentiality.